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Bookkeeping Services
Accurate bookkeeping is the foundation of a successful business. At Paxtan Inc., we provide comprehensive and precise bookkeeping solutions that keep your financial records organized, up to date, and compliant. Our expert team ensures seamless tracking of income, expenses, and financial transactions, giving you clear insights into your business’s financial health. With our services, you can eliminate errors, streamline operations, and focus on growth while we handle the numbers. Let us help you maintain financial clarity and control with expert bookkeeping solutions tailored to your needs.
Starter
$150
- $250 Setup Charges
- One Account
- Reconciliation for up to 1 bank accounts and one credit card with up to 75 transactions for both accounts
- Profit & Loss
- Chart of Accounts customized to your business
- Dedicated Bookkeeping Team
Small Business
$200
- $250 Setup Charges
- One Account
- Reconciliation for up to 1 bank accounts and one credit card with up to 100 transactions for both accounts
- Profit & Loss
- Balance Sheet
- Chart of Accounts customized to your business
- Dedicated Bookkeeping Team
Growing Business
$350
- No Setup Charges
- One Account
- Reconciliation for up to 1 bank accounts and one credit card with up to 100 transactions for both accounts
- Profit & Loss
- Balance Sheet
- Chart of Accounts customized to your business
- Payroll Up to Five Employees
- Quarterly Payroll Tax Filing / Federal & State
- Year-End Payroll Tax Filing / W2
- Quarterly Sales Tax Filling
- Dedicated Bookkeeping Team
Pro
$450
- No Setup Charges
- Two Account
- Unlimited Transaction
- Profit & Loss
- Balance Sheet
- Chart of Accounts customized to your business
- Payroll Up to Five Employees
- Quarterly Payroll Tax Filing / Federal & State
- Year-End Payroll Tax Filing / W2
- Quarterly Sales Tax Filling
- Dedicated Bookkeeping Team
Starter
$150
- $250 Setup Charges
- One Account
- Reconciliation for up to 1 bank accounts and one credit card with up to 75 transactions for both accounts
- Profit & Loss
- Chart of Accounts customized to your business
- Dedicated Bookkeeping Team
Pro
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$149
Custom
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$380
Payroll Services for Small Businesses
Trust your business’s payroll to us. You’ll benefit from our high level of service and achieve the peace of mind that comes with knowing your payroll is being handled accurately and efficiently by a trusted professional.
- Desktop and Mobile Accessible
- Flexible payment options available – direct deposit, paper checks
- Automated federal, state and local payroll tax management
- W2s and 1099s creation, Filing and Issuance
- Secure Employee Payroll Portal (optional)
- Paycheck Calculator
- Instant previews of payroll liability and Cash required for funds to be withdrawn – manage smarter by knowing your payroll liability before your payroll is finalized.
- Tools and resources for improving employee engagement, performance, and productivity
- Dedicated payroll specialists help ensure accuracy – every payroll
Question?
Payroll Setup Checklist
Gather the following items before you start setting up payroll. You’ll need this information to quickly and accurately set up your account and avoid problems later when you start using Payroll.
1. Company Information
The payroll setup interview requires the following information about your company:
- Employer bank account information; only required if you’ll be paying employees by direct deposit or e‐paying taxes (use a voided check, not a deposit slip, of the bank account you’ll use to pay employees)
- Types of compensation you give to your employees, such as hourly wages, salaried wages, bonuses, commissions, and tips
- Types of benefits you offer your employees, such as health insurance, dental insurance, 401k retirement plan, vacation/sick leave, Flexible Spending Account (FSA)
- Types of other additions and deductions you provide for your employees, such as cash advances, mileage reimbursements, union dues, and wage garnishments
2. Employee Information
For each employee who worked for you this calendar year (including active, inactive and terminated employees), you’ll need:
- Employee’s completed W‐4 form (sample attached)
- Pay rate (hourly, salary, commission, etc.)
- Paycheck deductions (401(k), insurance, garnishments, etc.)
- Sick/vacation hours balance (if applicable)
- Direct deposit information (use a voided check, not deposit slip, of the employee’s bank account)
- Hire date
- Termination date (if applicable)
3. Company Tax Information
- Federal Employer Identification Number (FEIN): Contact the IRS to get a FEIN, to identify your business on your payroll tax payments and filings. (Hint: you can do your first payroll without a FEIN, but you will need it to make payroll tax payments and filings.)
- State Agency ID Number(s): If you do not have an ID number for unemployment or state tax withholding, contact your state’s agency directly. This number is used to keep track of your payments.
- State Unemployment Insurance (SUI) Contribution Rate: Contact your state’s unemployment insurance office to obtain your rate.
- Filing Requirement and Deposit Schedule for Payroll Taxes: As companies get bigger and owe more in payroll taxes, they are required to pay and report payroll taxes more frequently. If you are unsure of your federal and state filing requirement and deposit schedule, call the IRS at (800) 829-4933 or your state tax agency to confirm.
- Copies of both state and federal tax forms for each closed quarter this year
- Tax deposits/filing schedule (monthly or quarterly)
Complete tax information is available from the IRS and your state or local tax agency on their websites respectively. Please make sure to visit their website for the payroll tax and reporting requirements and for your complete understanding.
The payroll tax information is available:
IRS: https://www.irs.gov/businesses/small-businesses-self-employed/employment-taxes
State of California: https://www.edd.ca.gov/payroll_taxes/
4. Payroll History Information
If you are starting payroll in:
The 1st quarter of the calendar year (January 1 through March 31):
- Payroll summaries for each paycheck issued during the quarter
The 2nd, 3rd or 4th quarter of the calendar year (April 1 through December 31):
- For each closed quarter: payroll summaries by quarter
- For the current quarter: payroll summaries by paycheck
NOTE: Employee payroll summaries should contain gross wages, taxes withheld (Social Security, Medicare, state withholding) and all other deductions (medical insurance, 401(k) or other retirement deductions, union dues, wage garnishments, etc.)
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